How Do I Buy...

Office Equipment and Supplies

Procurement Agent(s):
Tisha Campbell

Description:

ISU has contracts available for the following equipment and supplies. For other office equipment and supply requests, contact Tisha Campbell.

Fax Machines

Fax machines can be purchased through CDW-G or ODP Business Solutions (formerly Office Depot) on cyBUY. Pricing for fax machines and toner can be found on the suppliers' websites in cyBUY. Handsets are not included with any of the fax machines but can be purchased separately for some models.

Office Supplies

Office supplies, paper, and toner should be purchased through cyBUY on the ODP Business Solutions (formerly Office Depot) contract. Items will be delivered to your department by Central Stores the next day.

Toner Cartridges

Toner for copiers is included in your copier maintenance contract and can be ordered through Access Systems or Ricoh depending on the type of machine yout department has. Central Stores stocks toner and ink cartridges for most name brand printers. Central stores will also pick up toner cartridges from any manufacturer for recycling. Contact Central Stores for more information.

The University Book Store sells all types of office supplies with discounted pricing for intramural purchases. If items are not available from Central Stores, contact Procurement Services for source information.

Procurement Procedure:

To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].

Are you ordering one of the faxes through our contracted suppliers (CDWG or ODP Office Solutions (formerly Office Depot)) on the ISU contract on cyBUY?

[yes] [no]

Place the order using the cyBUY marketplace.

Is the item available through one of our cyBUY marketplace suppliers?

[yes] [no]

Place the order using the cyBUY marketplace.

Is the dollar value of the purchase over your Procurement Card limit?

[yes] [no]

Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.

Do you have an ISU Procurement Card and will the supplier accept the card for the transaction?

[yes] [no]

Use Procurement Card and provide receipts, business purpose and Worktag to your ISD by emailing to finance_delivery@iastate.edu or add the receipts to your PCV in Workday.

Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.