P-Card or T&H Card:

Which should I use?


Expense Type

Procurement Card

Travel and Hospitality Card

Advertising 
Airfare 
Car rentals 
Conference registrations and fees ✔* ✔*
Educational materials 
Flowers 
Food for research purposes 
Food/refreshments for events 
Gas for car rentals 
Gas for lab or farm use 
Gifts and door prizes 
Goods, materials, supplies  ✔** 
Hotel accommodations 
Meals during employee travel 
Meals for hospitality events 
Meeting room expenses 
Restaurant or coffee shop gift cards    ✔***
Other gift cards 
Parking fees 
Professional dues/memberships 
Promotional Items 
Repair, technical, rental services 
Subscriptions 


Conference registrations are preferred on the travel and hospitality card, but may decline due to merchant code controls, so if you experience decline you can try on your procurement card.

 

** Use of the p-card is intended only for items not available from University Stores or through cyBUY contract requisitioning (or other university contracts); or for low-cost items needed immediately.

 

*** If purchased at a restaurant or coffee shop the purchase will decline on the p-card due to blocked merchant codes.

 

This chart is not an exhaustive list.  If your question isn't answered here or you need more information, please contact cardservices@iastate.edu.