P-Card or T&H Card: Which Should I Use?


Expense Type

Procurement Card

Travel and Hospitality Card

Additional Information

Advertising  
Airfare  
Car rentals  
Conference registrations and fees ✔ ✔Conference registrations can be purchased with the Procurement Card, but may decline due to merchant code controls, so if you experience decline you can try on your Travel and Hospitality Card.
 
Educational materials  
Flowers  
Food for research purposes  
Food/refreshments for events  
Gas for car rentals This does not include rentals from Iowa State Transportation Services.  Gas for vehicles rented through Transportation Services should be paid with the WEX fuel card provided by Transportation Services.
Gas for lab or farm use  
Gifts and door prizes  
Goods, materials, supplies  ✔ Use of the P-Card is intended only for items not available from University Stores or through cyBUY contract requisitioning (or other university contracts); or for low-cost items needed immediately.
Hotel accommodations  
Meals during employee travel  
Meals for hospitality events  
Meeting room expenses  
Restaurant or coffee shop gift cards    ✔If purchased at a restaurant or coffee shop the purchase will decline on the procurement card due to blocked merchant codes.
Other gift cards  
Parking fees  
Professional dues/membershipsProfessional dues/memberships are preferred on the Procurement Card, but may decline due to merchant code controls, so if you experience a decline you can try on your Travel and Hospitality Card.
Promotional Items  
Repair, technical, rental services  
Subscriptions  

 

This chart is not an exhaustive list.  If your question isn't answered here or you need more information, please contact cardservices@iastate.edu.