Requisitioning Frequently Asked Questions
The first advantage is speed. Requisitions can be processed and transmitted electronically across campus saving many days in routing through campus mail. It also does not require that you send a runner or student around with a requisition to collect signatures. Requisitions that used to take hours or days can now be routed in minutes and faxed to the supplier from the Procurement Services server, cutting down processing time tremendously.
Accuracy of funds is also gained. Requisitions route to the person(s) designated as the approver(s) for any fund(s) that are on a requisition. This allows departments to review the use of their funds before the order is created.
Another advantage is the ability to track the requisition at all points in the process. Departments can access the requisition at all times and see who has the order and what approvals or actions it is waiting on.
Lastly, we are able to reduce the paper generated in the process. In the paper process, we sometimes had two to three pieces of paper created to get the order entered. These might include a written note from the Requestor as to what was wanted, followed by a departmental internal requisition that was filled out and then this information was again entered on a purchase requisition. Procurement Services then took this purchase requisition and entered it once more into our system. With the web requisitioning system, all users in the process can work form the same electronic form and edit or append as necessary.