How Do I Buy...

Publications & Reprints

Buyer(s):
Tisha Campbell

Description:

Payments for publications, brochures, and periodicals (whether or not shipping and handling charges are known) are best processed using a Purchasing Card. Other methods of purchasing publications and reprints are available, but depend on whether shipping and handling are known and if you or your department have access to a Purchasing Card. (See Below)

NOTE: The purchase of books for classes must be processed through the University Book Store.

Procurement Procedure:

To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].

Is the dollar value of the purchase over your Procurement Card limit?

[yes] [no]

Create a requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a requisition in Workday, email the information to finance_delivery@iastate.edu.

Do you have an ISU Procurement Card and will the supplier accept the card for the transaction?

[yes] [no]

Use Procurement Card and retain any receipts and order forms in your Procurement Card files.

Are exact costs, including shipping and handling, known?

[yes] [no]

Submit a signed ISU voucher to the Controller's Department with a copy of the order form showing purchase cost and shipping and handling. Be certain to put the correct "Ship To" address on the voucher.

Create a requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a requisition in Workday, email the information to finance_delivery@iastate.edu.