How Do I Buy...

Conference Services/Hospitality

Buyer(s):
Kristie Romsdahl

Description:

The Procurement Card may now be used for conference registrations,  purchase of supplies and meals for interviewees/speakers, meeting expenses, visitor's lodging, department coordinated student events and other authorized expenditures related to the mission of the university. An additional form must be completed, signed and additional training received to use the Procurement Card for this purpose. Contact Lesley Lackore for additional information.

The Procurement Card should be used in place of a requisition. Your Procurement Card's current per transaction limit would apply. If you do not have a Procurement Card and are interested in applying for the ISU Procurement Card, you may contact the P-card Help Desk for more information. There will be a section in the Procurement Card reconciliation system to document the purpose of the expense and the names of attendees.

Restrictions on the Procurement Card

Procurement Procedure:

To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].

Is the dollar value of the purchase over your Procurement Card limit?

[yes] [no]

Create a requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a requisition in Workday, email the information to finance_delivery@iastate.edu.

Do you have an ISU Procurement Card and will the vendor accept the card for the transaction?

[yes] [no]

Use Procurement Card and retain any receipts and order forms in your Procurement Card files.

Create a requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a requisition in Workday, email the information to finance_delivery@iastate.edu.