How Do I Buy...
Software & Software Licenses
| Procurement Agent(s): |
|---|
| Jason Utz |
| Jake Miller |
Description:
Campuswide Software
Iowa State has negotiated multiple software usage agreements available for use by faculty and staff members, including Microsoft Office, Adobe, Adobe Sign, Qualtrics, Smartsheet, etc. Academic and professional license costs may be required for some products, while others such as Adobe and MS Office are provided to the campus community without additional fees.
For more information on the software available to Iowa State employees and how to obtain a license, please visit the Campuswide Faculty/Staff Software. If you do not see the software you are looking to purchase on that list, please email itslicense@iastate.edu to assure that we don't already have a contract in place that you can take advantage of.
Department Software
Your Department or Unit might have specialized software available for use as well. Check with your department IT professional to see if they can assist.
Additional Approved Software
Still haven’t found what you need in the two resources above? Check this list of approved software being used on campus. LIST COMING SOON. You can search by Supplier, Software Name or Category. Purchasing pre-approved software can save a significant amount of time.
For all software agreements, Procurement Services must review the terms and conditions and approve or sign prior to the purchase being made. If you have a new software purchase request that is not offered in the resources noted above, you must Request a Software Review and receive approval before purchasing. Software costs above $10,000/annually may require a bid.
Other Software Resources
Techcyte at the ISU Bookstore has software solutions for Faculty/Staff for personal use https://www.isubookstore.com/fs-software. For Microsoft and Adobe for work use, please see Campuswide Software section above.
Students: Please visit the Software for Students page through ITS or visit TechCyte techcyte@iastate.edu at the ISU Bookstore to help fulfill your software needs. https://www.isubookstore.com/tech/software-accessories/software
Procurement Procedure:
To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].
Is this software available through a Campuswide Agreement, Department or included on the Approved Software list?
Follow the links or resources noted about to obtain licenses.
Have you emailed itslicense@iastate.edu to see if there is an existing license or contract already in place for this software?
If this a new software purchase, you must Request a Software Review and receive approval before purchasing.
Submit a Contract Request Form making sure to attach an order form, quote, email from supplier, etc., as well as the approval from IT if this is new software.
Do you have an ISU Purchasing Card (P-Card) and will the supplier accept the card for the transaction?
Use Purchasing Card (P-Card) and provide receipts (including the approval from IT if this is new software), business purpose and Worktag through the Complete Procurement Card Verification Form or add the receipts to your PCV in Workday.
If the dollar value of the purchase is over your Purchasing Card limit, submit to finance_delivery@iastate.edu to complete the purchase making sure to attach an order form, quote, email from supplier, etc., as well as the approval from IT if this is new software.
Submit a request to finance_delivery@iastate.edu to complete the purchase making sure to attach an order form, quote, email from supplier, etc., as well as the approval from IT if this is new software.
Please reach out to itslicense@iastate.edu to check to see if there is an existing license or contract in place for this software.