How Do I Buy...

Software & Software Licenses

Buyer(s):
Jamie Albertsen

Description:

Iowa State has negotiated multiple software usage agreements available for use by faculty and staff members, including Microsoft Office, Adobe, Qualtrics, DocuSign, and Smartsheet. Academic and professional license costs may be required for some products, others, such as Adobe and MS Office are provided to the campus community without additional fees.


For more information on the software available to ISU employees, please visit the ITS Software webpage or contact the Solution Center to discuss the procurement of licenses. ISU Students: Please visit the Software for Students page.

TechCyte at the ISU Bookstore can also help fulfill software needs.

Procurement Procedures:

For all software agreements, Procurement Services must review the terms and conditions and approve or sign prior to the purchase being made. In addition, all software is required to be reviewed by IT Security to assess the data security compliance of the software supplier. Please see the IT Security homepage for more information or contact an ISU IT Procurement Agent. 

Procurement Procedure:

To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].

Is the software available through the Academic Information Technology Sales Center (AIT), Administrative Technology Services (ATS), the University Book Store or via the Campus Microsoft Agreement?

[yes] [no]

Submit an intramural purchase order to the appropriate campus entity or for Microsoft Products, see the Microsoft Campus Agreement information for departmental contacts that can provide copies of the desired software and media.

Is there an agreement or document that needs to be signed to make the purchase?

[yes] [no]

Create a requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a requisition in Workday, email the information to finance_delivery@iastate.edu.

Is the dollar value of the purchase over your Procurement Card limit?

[yes] [no]

Create a requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a requisition in Workday, email the information to finance_delivery@iastate.edu.

Do you have an ISU Procurement Card and will the supplier accept the card for the transaction?

[yes] [no]

Use Procurement Card and retain any receipts and order forms in your Procurement Card files.

Create a requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a requisition in Workday, email the information to finance_delivery@iastate.edu.