How Do I Buy...

Conference Services/Hospitality

Procurement Agent(s):
Liz Lunaburg

Description:

The T&H Card should be used for purchase of supplies and meals for interviewees/speakers, meeting expenses, visitor's lodging, department coordinated student events and other hospitality expenditures related to the mission of the University.

The Purchasing Card (P-Card) should be used for conference registrations. As many registrations for conferences are completed well in advance of the accompanying travel, it's easier to process a P-Card transaction for the registration in lieue of an expense report. If the P-Card is declined for some reason, a Travel and Hospitality (T&H) Card may be used.

To apply for a P-Card or T&H Card, please visit the How to Get a Card page on the Procurement Services website.

Please verify that you have signing authority before signing any agreements, contracts, MOU’s, Event Orders, Acceptance Forms, etc. You can verify if you have authority by entering your name at the following link: https://apps.universitycounsel.iastate.edu/delegations/search

Any agreements for services must be signed by an ISU Procurement Agent unless you have authority to do so.

Procurement Procedure:

To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].

Is the dollar value of the purchase over your Travel & Hospitality (T&H) Card limit?

[yes] [no]

Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.

Do you have an ISU T&H Card and will the supplier accept the card for the transaction?

[yes] [no]

Use T&H Card and retain any receipts and order forms in your T&H Card files.

Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.