Contract Request Form
Before completing a Contract Request Form, please visit the Contract vs Non-Catalog Requisition Decision Tree to determine if this is the correct request form for your purchase. For assistance on types of purchases, refer to the Procurement and Payment Methods website.
Information collected through this form will be used by a Procurement Agent to create either a Supplier Contract Number (SCN) or a Purchase Order (PO) in Workday. The SCN or PO will route to the Cost Center Manager (CCM) or the Program Manager (PM) for Worktag approval and to a Grant Finance Specialist, if a Grant Worktag is used. Any agreements or contracts attached to this form will be reviewed and signed by a Procurement Agent.
A Purchase Order (PO) is required for one-time orders of goods or services, or for short-term agreements lasting less than one year. A Supplier Contract Number (SCN) is needed for orders or agreements that will be ongoing for one year or more, including contracts that may be renewed annually.
When goods or services are provided on an SCN or PO, the supplier should send invoice(s) to invoices@iastate.edu or to the Accounts Payables address listed on the SCN or PO. The invoice(s) will be entered into Workday and applied to the SCN or PO.